1

Direct API Integrations vs Pre-Formatted Exports

Zera Books offers two integration tiers. Direct API integrations (QuickBooks Online and Xero) push data automatically without any file handling. Pre-formatted exports are software-specific CSV/Excel files that import with zero field mapping required.

Direct API Integration

QuickBooks Online

  • OAuth 2.0 connection
  • Transactions pushed directly
  • Categories pre-applied
  • Multi-company support
  • Reconciliation data included
Direct API Integration

Xero

  • Xero bank feed spec
  • Account auto-match
  • Categories pre-applied
  • Multi-org support
  • Contact matching
Pre-Formatted Export

Sage 50/100/200

  • Sage CSV format
  • Nominal codes included
  • Transaction type mapping
  • VAT code ready
  • Zero import errors
Pre-Formatted Export

NetSuite / Oracle

  • NetSuite CSV spec
  • Subsidiary mapping
  • Custom field support
  • SFTP delivery option
  • Enterprise-ready
2

Integration Feature Comparison by Software

Every accounting platform has different import requirements. This table shows what Zera Books delivers for each software — from connection type to categorization depth.

Software Connection Format Auto-Categorize Multi-Entity
QuickBooks OnlineDirect APIQBO / JSON✓✓
QuickBooks DesktopIIF ExportIIF✓Limited
XeroDirect APIBank Feed✓✓
Sage 50ExportCSV✓Limited
Sage 100/200ExportCSV✓✓
WaveExportCSVPartial✗
Zoho BooksExportCSV✓Limited
FreshBooksExportCSVPartial✗
NetSuiteExportCSV✓✓
MYOBExportCSV✓Limited
Oracle FinancialsExportCSVPartial✓
3

How the QuickBooks Online API Integration Works

Most tools require downloading a QBO file and manually uploading it to QuickBooks. Zera Books eliminates those steps with a true API push. Here's the exact workflow.

1

Connect Once with OAuth 2.0

Click "Connect to QuickBooks" in your Zera Books dashboard. Authorize via QuickBooks OAuth — a 30-second setup. Connection is saved for all future conversions.

2

Convert the Statement

Upload your PDF bank statement. Zera AI extracts transactions with 99.6% accuracy, assigns categories from your QBO chart of accounts, and prepares the structured payload.

3

Review and Approve (Optional)

Review extracted transactions and category suggestions before pushing. Modify any categories. Bulk-approve all transactions with one click if everything looks correct.

4

Push Directly to QuickBooks

Click "Push to QuickBooks." Transactions appear in your QBO bank feed within seconds, categorized and ready for reconciliation. No file download, no manual upload.

Connect Your Accounting Software Now

Direct API to QuickBooks and Xero. Pre-formatted exports for 9 other platforms. All included in the $79/month plan.

Try for one week →
4

AI Categorization: How It Works Across Integrations

Every Zera Books integration includes AI transaction categorization. The AI learns your chart of accounts and applies consistent category suggestions — whether you're pushing to QuickBooks API or downloading a Sage CSV.

Training

Learns Your Chart of Accounts

Import your chart of accounts from QuickBooks, Xero, or manually. Zera AI maps transaction descriptions to your specific account codes — not generic categories.

Pattern Recognition

Vendor Pattern Memory

Once a vendor like "OFFICE DEPOT #1234" is categorized as "Office Supplies," every future transaction from that vendor auto-assigns the same category with 98%+ confidence.

Confidence Scores

Confidence-Based Review

High-confidence categorizations (95%+) are auto-applied. Low-confidence transactions are flagged for manual review — you only touch the ones that actually need attention.

Multi-Client

Per-Client Chart Learning

Each client in your dashboard has their own learned chart of accounts. The AI doesn't mix up categories between clients — even if two clients use the same bank.

5

Why Integration Depth Matters for Accountants

A shallow integration (file download + manual upload) adds 4-6 minutes per client per month. Across 50 clients, that's 4+ hours of avoidable work. Here's what integration depth costs in real time.

Integration Type Steps per Client Time per Client 50 Clients/Month
No integration (manual CSV) Download → Format → Upload → Map → Fix errors 25–40 min 20–33 hours
File-based (QBO download/upload) Convert → Download → Upload → Reconcile 8–15 min 6–12 hours
Zera Books Direct API Upload PDF → Review → Push 2–4 min 1.5–3 hours
6

Integration FAQs

Does Zera Books connect directly to QuickBooks Online?
Yes. Zera Books has a direct API integration with QuickBooks Online. Converted transactions are pushed directly to your QBO account without downloading or re-uploading any files.
How does Zera Books integrate with Xero?
Zera Books connects to Xero via direct API. Transactions are formatted to Xero's bank feed specifications and pushed directly to the correct bank account in Xero. No manual CSV upload needed.
Which accounting software does Zera Books support?
Direct API: QuickBooks Online and Xero. Pre-formatted exports: Sage 50/100, Wave, Zoho Books, FreshBooks, NetSuite, MYOB, and Oracle Financials.
Does Zera Books map transactions to my chart of accounts?
Yes. Zera AI learns your chart of accounts and suggests categories for every transaction. For QuickBooks and Xero, these are applied during the API push. For other software, category columns are included in the export.